Boterns Vaccination Policy

Welcome to Boterns. In alignment with our commitment to the health and safety of our employees and community, we have established a COVID-19 vaccination policy. This document outlines our stance on vaccinations for employees, the process for submitting vaccination information, accommodations, and our continued efforts to ensure a safe workplace.

Table of Contents

Policy Overview

At Boterns, we strongly recommend that all employees working on-site are fully vaccinated against COVID-19. Full vaccination refers to receiving all recommended doses in the primary series of a COVID-19 vaccine, as defined by health authorities.

  • For In-person Work: Vaccination is recommended to enhance the safety of our workplace and reduce the risk of COVID-19 transmission.
  • Remote Work: Employees who are not vaccinated may be required to work remotely, based on the nature of their role and current public health guidelines.

Vaccination Status Submission

Employees are required to submit their vaccination status confidentially through our HR portal. The process is as follows:

  1. Log in to the HR portal.
  2. Navigate to the “Vaccination Status” section.
  3. Submit proof of vaccination or select the option for non-vaccination.

Documentation will be treated with strict confidentiality and used solely for the purposes of workplace safety and health management.


We understand that certain employees may not be able to receive the vaccine due to medical conditions or religious beliefs. Boterns is committed to providing reasonable accommodations in such cases, subject to applicable laws and business needs.

Employees seeking an accommodation should contact the HR department to discuss their circumstances and explore possible adjustments.

Health and Safety Measures

In addition to our vaccination policy, Boterns will continue to implement comprehensive health and safety measures, including:

  • Regular cleaning and disinfection of workspace.
  • Encouraging frequent handwashing and sanitization.
  • Implementing physical distancing practices where feasible.
  • Requiring face masks in shared indoor spaces, regardless of vaccination status, according to local health guidelines.

Compliance and Confidentiality

All employees are expected to comply with this policy and any related health and safety measures. Failure to comply may result in disciplinary action, up to and including termination of employment.

Employee health information, including vaccination status, will be kept confidential in accordance with applicable privacy laws and regulations. Access to this information will be limited to personnel who require it for the purpose of implementing health and safety protocols.


Q: What vaccines are accepted?
A: Any COVID-19 vaccine authorized for emergency use or fully approved by health authorities will be accepted.

Q: Can I change my work arrangement if I get vaccinated later?
A: Yes, employees who get vaccinated may request to change their work arrangement, subject to approval based on company policies and role requirements.

Q: What should I do if I have side effects from the vaccine?
A: Employees experiencing side effects should notify their manager, seek medical advice, and may use sick leave as necessary.

Contact Information

For questions or more information about our vaccination policy, please contact:

At Boterns, we are dedicated to maintaining a safe and healthy work environment for all employees. We believe that through shared responsibility and collective efforts, we can navigate these challenging times together. Thank you for your cooperation and commitment to the well-being of our community.

This policy is subject to change based on evolving public health guidelines and legal requirements. Employees will be notified of any significant updates or adjustments to our policies.